Vendor Waiting List Application & Info
Greetings! We're thrilled that you're interested in joining Geeked Out Events as a vendor. Below, you'll find details about our waiting list process and guidance on selecting the event(s) that would best complement your products. Should you have any further questions, don't hesitate to reach out to us via email.
Our events for 2025 are as follows:
1.) Ottawa's Toy & Collectible Sale - Spring Edition (open to toy & collectible sellers and select crafters & artisans)
March 22nd and 23rd at the Nepean Sportsplex. Costs range from $120-$200 for spaces 8'x10', 10'x10' & 10'15'.
2.) Ottawa's Toy & Collectible Sale - Fall Edition (open to toy & collectible sellers and select crafters & artisans)
October 4th and 5th at the Nepean Sportsplex. Costs range from $120-$200 for spaces 8'x10', 10'x10' & 10'15'.
2.) Gamer Con - Ottawa's Gaming Convention (Must have 80% of your table filled with video games, board games, gaming merch, any table top type games and game inspired art).
November 29th at the Nepean Sportsplex. Costs are $60 for 1st table and $50 for each additional table.
3.) Geeking Out For The Holidays - Ottawa's Gift & Craft Show (Geek inspired artisans, crafters and makers. We will also be inviting certain vendors who can sell brand new merch only - think gift and stocking stuffer ideas).
November 30th at the Nepean Sportsplex. Costs will be $50 per table.
**NEW** Event coming for 2026:
Horror-Fi (your booth MUST be 100% geared towards Horror and/or Sci-Fi). This event is taking place 2026 at the Nepean Sportsplex. Get on the waiting list now in order to be one of the first contacted for a spot. Costs are still to be determined.
How our vendors are chosen:
Vendors who have participated in an event within the last 12 months will be given priority for spots at our next event. They will receive a deadline by which they must register. After this deadline, invitations will be extended to those on our waitlist. However, our waitlist does not operate on a first-come, first-served basis. We strive to curate our events to meet our attendees' expectations, selecting vendors to fill specific niches based on those already registered. For instance, if we already have five vendors primarily selling Funko products, we will not accept another until one of them opts not to return. At our largest event, Ottawa's Toy & Collectible Sale, we primarily seek vendors selling toys and collectibles. Crafters and artisans are welcome, but only if a crafters spot becomes available. Similarly, at Gamercon, a comic book seller would need to offer gaming-related guides, magazines, or comics featuring gaming characters to be considered.
Filling out an application form:
Below are two forms: one for dealers (vendors selling toys, video games, comics, trading cards, etc.) and another for Artisans (creators of geek-inspired art). Please complete them thoroughly. This is your chance to introduce yourself to us, so please provide a clear description of your company, if applicable, and the products you sell or create. Additionally, you can join the waitlist for any of our upcoming events by selecting the relevant boxes if you're interested in multiple events. If we cannot accept you this year, your wait list application will stay active with us for future events, unless you tell us otherwise.
Please be aware that participation in any of our events requires assisting in marketing efforts, such as sharing on social media, including us in your monthly newsletter to your customers, and/or on your website. We give preference to vendors who are active on social media or have a website. Although it is not a disqualifying factor, we do take into account social media and website presence when reviewing applications. Nevertheless, the distinctiveness of your products could override other considerations if we believe they would greatly appeal to our attendees at any of our Geeked Out Events. If you do not have a Website, Facebook or Instagram page for what you sell or create, please tell us why.
During the application process, applicants cannot select their preferred spot size. Spots are allocated to individuals on the waitlist according to availability at the time of contact.
It is your responsibility to update us if anything should change (example, your products, website or business name). We cannot give you an approximate time of when a spot will open up for you. If and when something does open up and we think you will be a good fit, we will reach out. to you. Emailing us to ask us for an update, unfortunately will just get a simple reply of "I'm sorry, we don't have anything available at this time".
Our events for 2025 are as follows:
1.) Ottawa's Toy & Collectible Sale - Spring Edition (open to toy & collectible sellers and select crafters & artisans)
March 22nd and 23rd at the Nepean Sportsplex. Costs range from $120-$200 for spaces 8'x10', 10'x10' & 10'15'.
2.) Ottawa's Toy & Collectible Sale - Fall Edition (open to toy & collectible sellers and select crafters & artisans)
October 4th and 5th at the Nepean Sportsplex. Costs range from $120-$200 for spaces 8'x10', 10'x10' & 10'15'.
2.) Gamer Con - Ottawa's Gaming Convention (Must have 80% of your table filled with video games, board games, gaming merch, any table top type games and game inspired art).
November 29th at the Nepean Sportsplex. Costs are $60 for 1st table and $50 for each additional table.
3.) Geeking Out For The Holidays - Ottawa's Gift & Craft Show (Geek inspired artisans, crafters and makers. We will also be inviting certain vendors who can sell brand new merch only - think gift and stocking stuffer ideas).
November 30th at the Nepean Sportsplex. Costs will be $50 per table.
**NEW** Event coming for 2026:
Horror-Fi (your booth MUST be 100% geared towards Horror and/or Sci-Fi). This event is taking place 2026 at the Nepean Sportsplex. Get on the waiting list now in order to be one of the first contacted for a spot. Costs are still to be determined.
How our vendors are chosen:
Vendors who have participated in an event within the last 12 months will be given priority for spots at our next event. They will receive a deadline by which they must register. After this deadline, invitations will be extended to those on our waitlist. However, our waitlist does not operate on a first-come, first-served basis. We strive to curate our events to meet our attendees' expectations, selecting vendors to fill specific niches based on those already registered. For instance, if we already have five vendors primarily selling Funko products, we will not accept another until one of them opts not to return. At our largest event, Ottawa's Toy & Collectible Sale, we primarily seek vendors selling toys and collectibles. Crafters and artisans are welcome, but only if a crafters spot becomes available. Similarly, at Gamercon, a comic book seller would need to offer gaming-related guides, magazines, or comics featuring gaming characters to be considered.
Filling out an application form:
Below are two forms: one for dealers (vendors selling toys, video games, comics, trading cards, etc.) and another for Artisans (creators of geek-inspired art). Please complete them thoroughly. This is your chance to introduce yourself to us, so please provide a clear description of your company, if applicable, and the products you sell or create. Additionally, you can join the waitlist for any of our upcoming events by selecting the relevant boxes if you're interested in multiple events. If we cannot accept you this year, your wait list application will stay active with us for future events, unless you tell us otherwise.
Please be aware that participation in any of our events requires assisting in marketing efforts, such as sharing on social media, including us in your monthly newsletter to your customers, and/or on your website. We give preference to vendors who are active on social media or have a website. Although it is not a disqualifying factor, we do take into account social media and website presence when reviewing applications. Nevertheless, the distinctiveness of your products could override other considerations if we believe they would greatly appeal to our attendees at any of our Geeked Out Events. If you do not have a Website, Facebook or Instagram page for what you sell or create, please tell us why.
During the application process, applicants cannot select their preferred spot size. Spots are allocated to individuals on the waitlist according to availability at the time of contact.
It is your responsibility to update us if anything should change (example, your products, website or business name). We cannot give you an approximate time of when a spot will open up for you. If and when something does open up and we think you will be a good fit, we will reach out. to you. Emailing us to ask us for an update, unfortunately will just get a simple reply of "I'm sorry, we don't have anything available at this time".