Vendor Registration
Geeks everywhere are once again called to assemble on October 1st and 2nd, 2022 at the Nepean Sportsplex. This is a TWO day event which will run from 10am-4pm. Admission for the general public will be $5.00 (kids 12 and under will get in free).
All info you will need about registering for the event is below. So, please make sure to read through all info before registering. If you have any questions, please send us an email <-- (click the link).
We are very excited to bring this event back to the Nepean Sportsplex, located at 1701 Woodroofe Ave., in Ottawa. The event will be held on the curling rink slab and will host a total of 115+ vendor booths, a gaming and entertainment area, plus some more surprises to come once we have things firmed up. Loading and unloading will be a breeze with their newly renovated loading area. They have widened the back of the Nepean Sportsplex to allow for more vendors to unload and load at the same time (all details with regards to set-up will be part of our detailed vendor guide that will be sent out in September).
Refunds and Cancelations
Vendors: if we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF you need to cancel your space for any reason, we will give you a credit towards our next event. IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event and have someone else who is willing to take your place, you MUST get our approval first.
Costs
1.) *SOLD OUT* 8'x10' $100.00 plus HST (includes one 6' table and 1 chair)
2.) *SOLD OUT* 10'x10' $120.00 plus HST (includes one 6' table and 1 chair)
3.) *SOLD OUT* of 10'x15' $175.00 plus HST (includes two 6' tables and 1 chair)
If you would like extra tables, we encourage you to bring your own. If you would like us to supply an extra table, there will be a $10 flat fee for each table (includes HST). Extra chairs are on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth.
Choosing your spot: All vendors from our Spring event have until June 30th to let us know if they are coming back and wish to have the same spot as last time. The map below is only to show you what the floor plan looks like. After July 1st, we will ask new vendors to choose their spots or we can do it for you.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out in September. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a "POSITIVE ONLY" space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Again, we are currently full for all vendor spots, but if you decide to get on our waiting list by filling out a registration form, we will email you with confirmation that we received it.
2.) If we open up a space for you and accept you into the event, payment must be received within 3 days before we go to the next on the waiting list.
We typically will reply within 48 hours to all applications - if you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at info@geekedoutevents.ca
All info you will need about registering for the event is below. So, please make sure to read through all info before registering. If you have any questions, please send us an email <-- (click the link).
We are very excited to bring this event back to the Nepean Sportsplex, located at 1701 Woodroofe Ave., in Ottawa. The event will be held on the curling rink slab and will host a total of 115+ vendor booths, a gaming and entertainment area, plus some more surprises to come once we have things firmed up. Loading and unloading will be a breeze with their newly renovated loading area. They have widened the back of the Nepean Sportsplex to allow for more vendors to unload and load at the same time (all details with regards to set-up will be part of our detailed vendor guide that will be sent out in September).
Refunds and Cancelations
Vendors: if we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF you need to cancel your space for any reason, we will give you a credit towards our next event. IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event and have someone else who is willing to take your place, you MUST get our approval first.
Costs
1.) *SOLD OUT* 8'x10' $100.00 plus HST (includes one 6' table and 1 chair)
2.) *SOLD OUT* 10'x10' $120.00 plus HST (includes one 6' table and 1 chair)
3.) *SOLD OUT* of 10'x15' $175.00 plus HST (includes two 6' tables and 1 chair)
If you would like extra tables, we encourage you to bring your own. If you would like us to supply an extra table, there will be a $10 flat fee for each table (includes HST). Extra chairs are on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth.
Choosing your spot: All vendors from our Spring event have until June 30th to let us know if they are coming back and wish to have the same spot as last time. The map below is only to show you what the floor plan looks like. After July 1st, we will ask new vendors to choose their spots or we can do it for you.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out in September. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a "POSITIVE ONLY" space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Again, we are currently full for all vendor spots, but if you decide to get on our waiting list by filling out a registration form, we will email you with confirmation that we received it.
2.) If we open up a space for you and accept you into the event, payment must be received within 3 days before we go to the next on the waiting list.
We typically will reply within 48 hours to all applications - if you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at info@geekedoutevents.ca
VENDOR REGISTRATION (for waiting list only):
Artisans Registration Form (If you are an artist who creates geeky things - this form is for you)
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Below is the floor plan. This is just to give vendors an idea of what the floor plan will look like.