Vendors
Ottawa's Toy & Collectible Sale - Spring Edition. Presented by Geeked Out.
March 25th - 26th, 2023
10am-4pm
Nepean Sportsplex, 1701 Woodroofe Ave., Entrance 4
Geeked Out has been bringing geeks together since 2012 through fun and creative events! This TWO day event will host 115 vendor booths in a 20,000 square foot space! Admission is only $5.00 (kids 12 and under get in free) making it one of the more affordable events to shop, socialize and be one with geeks from all over Ontario and Quebec.
All info you will need about registering as a vendor for this event is below. Please make sure to read it all over before registering. If you have any questions, please send us an email <-- (click the link).
Costs
Please note: as of January 13th, all vendor spots are sold out. Filling out a registration form will put you on our waiting list.
1.) *SOLD OUT* 8'x10' $100.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
2.) *SOLD OUT* 10'x10' $120.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
3.) *SOLD OUT* 10'x15' $175.00 plus HST (includes two 6' tables, 1 chair and 2 passes to the event)
Extra tables are available for a flat fee of $10 for each table (includes HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth. You can have unlimited number of helpers during set-up or tear down.
Your spot on the floor plan: We will be choosing your spot on the floor plan. However, if you've been a vendor with us previously and would like the same spot, please make a note of it in your registration form (you don't have to give the booth number - just say "same spot"). If you require power or would like a corner spot or any other requirement, also make note of it in the registration form. We will do what we can to accommodate you. Please note: asking for a "wall space" will not get a wall behind your booth. This is a curling rink slab. Along the perimeter of the space is a 3-4 foot walkway that is used for vendors to walk to and from their space and for emergencies (not for customers or overstock of your items).
Important: You may NOT share your space with another vendor unless you are selling under the same company name.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you within 48 hours with payment details.
2.) Send payment. All vendors will be given 7 days to pay for their spot. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
March 25th - 26th, 2023
10am-4pm
Nepean Sportsplex, 1701 Woodroofe Ave., Entrance 4
Geeked Out has been bringing geeks together since 2012 through fun and creative events! This TWO day event will host 115 vendor booths in a 20,000 square foot space! Admission is only $5.00 (kids 12 and under get in free) making it one of the more affordable events to shop, socialize and be one with geeks from all over Ontario and Quebec.
All info you will need about registering as a vendor for this event is below. Please make sure to read it all over before registering. If you have any questions, please send us an email <-- (click the link).
Costs
Please note: as of January 13th, all vendor spots are sold out. Filling out a registration form will put you on our waiting list.
1.) *SOLD OUT* 8'x10' $100.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
2.) *SOLD OUT* 10'x10' $120.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
3.) *SOLD OUT* 10'x15' $175.00 plus HST (includes two 6' tables, 1 chair and 2 passes to the event)
Extra tables are available for a flat fee of $10 for each table (includes HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth. You can have unlimited number of helpers during set-up or tear down.
Your spot on the floor plan: We will be choosing your spot on the floor plan. However, if you've been a vendor with us previously and would like the same spot, please make a note of it in your registration form (you don't have to give the booth number - just say "same spot"). If you require power or would like a corner spot or any other requirement, also make note of it in the registration form. We will do what we can to accommodate you. Please note: asking for a "wall space" will not get a wall behind your booth. This is a curling rink slab. Along the perimeter of the space is a 3-4 foot walkway that is used for vendors to walk to and from their space and for emergencies (not for customers or overstock of your items).
Important: You may NOT share your space with another vendor unless you are selling under the same company name.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you within 48 hours with payment details.
2.) Send payment. All vendors will be given 7 days to pay for their spot. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
Registration Forms:
Dealers Registration Form waiting list only! We are currently full for dealer booths! (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form - waiting list only! We are currently full for artisan booths! (If you are an artist who creates geeky things - this form is for you)
Dealers Registration Form waiting list only! We are currently full for dealer booths! (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form - waiting list only! We are currently full for artisan booths! (If you are an artist who creates geeky things - this form is for you)