Dealer Registration
Geeks everywhere are called to assemble on March 26-27th, 2022 at the Nepean Sportsplex. This is a TWO day event which will run from 10am-4pm. Admission for the general public will be $5.00 (kids 12 and under will get in free).
All info you will need about registering for the event is below - including a proposed floor plan (yes, those who register AND pay will get to choose their spots). Our Covid-19 plan of action is below as well. So, please make sure to read through all info before registering. If you have any questions, please send us an email <-- (click the link).
We are very excited to bring this event back to the Nepean Sportsplex, located at 1701 Woodroofe Ave., Ottawa. The event will be held on the curling rink slab and will host a total of 100+ vendor booths, a gaming and entertainment area, plus some more surprises to come once we have things firmed up. Loading and unloading will be a breeze with their newly renovated loading area. They have widened the back of the Nepean Sportsplex to allow for more vendors to unload and load at the same time (more details regarding will be sent out through email with your vendor package a few weeks prior to the event).
COVID-19 PLAN OF ACTION
For our vendors - There will be a 100% refund on your table fees (including taxes) if the event has to be canceled due to COVID-19.
Current regulations as per the Ottawa Health Unit and Government of Ontario: As of today (March 1st, 2022), all attendees/vendors are required to wear masks or a face covering, unless you are medically exempt. We will not be asking for proof of vaccination at the door or doing health screenings. Please give everyone their space when possible and make sure to have some fun!
Cancelations
IF you need to cancel your space for any reason, we will give you a credit towards our next event. IF you are a no-show or give less than 48 hour notice, you will forfeit your table fees.
Booth Information, Rules & Costs
*** Please note: we will not be accepting any more artisans/crafters at this time (Feb 3rd). Anyone who is an artisan and would like a spot, please fill out a registration form and if an artisan spot opens up, we will reach out to you.
General Rules: vendors are not allowed to share spots with other vendors or artists. We work hard to promote each vendor and therefore, we do not allow more than one vendor to be in each spot. No fakes or reproductions allowed. Freedom of art and/or originals are fine (so long as you are not outright copying another artist).
Costs:
1.) 5'x10' $90.00 plus HST (perfect for those who don't need a large space and just wish to have a table set up)
2.) 8'x10' $100.00 plus HST
3.) 10'x10' $120.00 plus HST
4.) * SOLD OUT * LIMITED SPACES of 10'x15' $175.00 plus HST
Each space includes one 6' table and 1 chair. If you would like extra tables or chairs, please make a note of it in your registration form. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth.
Keep the following in mind when booking and choosing your spot: The showroom floor is on a curling rink slab (no ice). For those who don't know the space, there is a ledge that goes around the entire perimeter. This ledge is roughly 2-3 feet wide and also hosts power options, so those who book on the outside "walls" will have the advantage having easy access to power and extra space to sit or stand, but also a disadvantage of power cables running behind them and the possibility of vendors walking through to their booths (we will block it off so that customers aren't walking there).
Each space you book is your allotted space. There will not be space between booths or behind them (except for those along the "wall", so please plan your set-up accordingly and make sure to give yourself some room to get in and out of your booth. Shelving and signage are allowed but they MUST be placed within your space. NO boxes or bins, etc are allowed in the walkway where the customers will be walking.
SET-UP
We will send more information about set-up after your spot has been confirmed. But yes, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a "POSITIVE ONLY" space for you to meet and chat with other vendors. It will also be a way for us to share with you what our plans are for this event - including our marketing plan, entertainment ideas and just general chat!
Three easy steps to register and guarantee your spot:
1.) Scroll to the bottom of this page and see our floor plan. Based on the "legend", choose an available space and make sure to tell us what spot you'd like when you register.
2.) Fill out the registration form below. Once we approve it, we will send you payment instructions.
3.) Make payment for your spot. Payment MUST be received within 7 days to be guaranteed the spot you wanted AND in order to join our Facebook group.
We typically will reply within 48 hours to all applications - if you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
Please note: if you would like more than 2 spaces, please make note of it in the notes section.
All info you will need about registering for the event is below - including a proposed floor plan (yes, those who register AND pay will get to choose their spots). Our Covid-19 plan of action is below as well. So, please make sure to read through all info before registering. If you have any questions, please send us an email <-- (click the link).
We are very excited to bring this event back to the Nepean Sportsplex, located at 1701 Woodroofe Ave., Ottawa. The event will be held on the curling rink slab and will host a total of 100+ vendor booths, a gaming and entertainment area, plus some more surprises to come once we have things firmed up. Loading and unloading will be a breeze with their newly renovated loading area. They have widened the back of the Nepean Sportsplex to allow for more vendors to unload and load at the same time (more details regarding will be sent out through email with your vendor package a few weeks prior to the event).
COVID-19 PLAN OF ACTION
For our vendors - There will be a 100% refund on your table fees (including taxes) if the event has to be canceled due to COVID-19.
Current regulations as per the Ottawa Health Unit and Government of Ontario: As of today (March 1st, 2022), all attendees/vendors are required to wear masks or a face covering, unless you are medically exempt. We will not be asking for proof of vaccination at the door or doing health screenings. Please give everyone their space when possible and make sure to have some fun!
Cancelations
IF you need to cancel your space for any reason, we will give you a credit towards our next event. IF you are a no-show or give less than 48 hour notice, you will forfeit your table fees.
Booth Information, Rules & Costs
*** Please note: we will not be accepting any more artisans/crafters at this time (Feb 3rd). Anyone who is an artisan and would like a spot, please fill out a registration form and if an artisan spot opens up, we will reach out to you.
General Rules: vendors are not allowed to share spots with other vendors or artists. We work hard to promote each vendor and therefore, we do not allow more than one vendor to be in each spot. No fakes or reproductions allowed. Freedom of art and/or originals are fine (so long as you are not outright copying another artist).
Costs:
1.) 5'x10' $90.00 plus HST (perfect for those who don't need a large space and just wish to have a table set up)
2.) 8'x10' $100.00 plus HST
3.) 10'x10' $120.00 plus HST
4.) * SOLD OUT * LIMITED SPACES of 10'x15' $175.00 plus HST
Each space includes one 6' table and 1 chair. If you would like extra tables or chairs, please make a note of it in your registration form. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth.
Keep the following in mind when booking and choosing your spot: The showroom floor is on a curling rink slab (no ice). For those who don't know the space, there is a ledge that goes around the entire perimeter. This ledge is roughly 2-3 feet wide and also hosts power options, so those who book on the outside "walls" will have the advantage having easy access to power and extra space to sit or stand, but also a disadvantage of power cables running behind them and the possibility of vendors walking through to their booths (we will block it off so that customers aren't walking there).
Each space you book is your allotted space. There will not be space between booths or behind them (except for those along the "wall", so please plan your set-up accordingly and make sure to give yourself some room to get in and out of your booth. Shelving and signage are allowed but they MUST be placed within your space. NO boxes or bins, etc are allowed in the walkway where the customers will be walking.
SET-UP
We will send more information about set-up after your spot has been confirmed. But yes, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a "POSITIVE ONLY" space for you to meet and chat with other vendors. It will also be a way for us to share with you what our plans are for this event - including our marketing plan, entertainment ideas and just general chat!
Three easy steps to register and guarantee your spot:
1.) Scroll to the bottom of this page and see our floor plan. Based on the "legend", choose an available space and make sure to tell us what spot you'd like when you register.
2.) Fill out the registration form below. Once we approve it, we will send you payment instructions.
3.) Make payment for your spot. Payment MUST be received within 7 days to be guaranteed the spot you wanted AND in order to join our Facebook group.
We typically will reply within 48 hours to all applications - if you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
Please note: if you would like more than 2 spaces, please make note of it in the notes section.
Below is the floor plan. We will update it as often as we can - any blocks that are not red or purple are available. Red blocks are booked and confirmed. Purple spots are tentatively booked (to be fair to everyone, we will hold a spot for 48 hours while waiting for payment. After that, it will be released to the next person). A list of the confirmed vendors are at the bottom of this page.
Confirmed Vendors:
