Vendor Registration (Ambassadors, by Invite Only)
Ottawa's Toy & Collectible Sale - Spring Edition. Presented by Geeked Out.
March 23rd-24th, 2024
10am-4pm
Nepean Sportsplex, 1701 Woodroofe Ave., Entrance 4
You have been selected to join our "Ambassador Program". If you received this link, it is because we recognize the value you bring to Geeked Out Events and we'd like to give our "Ambassadors" some perks. We hope to have you join us again for our next event happening March 23rd and 24th! If you decide to join our Ambassador Program, we ask that you please not share this link with anyone else. If any other vendors ask you how you got "this" or "that", please direct them to reach out to us. We don't want anyone to feel obligated to explain anything at all. In the future, we'd LOVE all our vendors to be part of the Ambassador Program, so hopefully, we can talk all vendors into putting in the effort like some of our other vendors do.
Perks:
1.) Locked in rates from 2023
2.) Guaranteed to have the same space from the last event (or we will try to work with you to get a more preferred space).
3.) TWO passes to give away (can be for customers or friends or we recommend doing a contest on Social Media).
4.) NO fee for extra helpers. Each vendor always receives 2 passes - one for yourself and one for a helper. But if you require extra passes for helpers (so long as they are actually helping you), no extra fee will be applied.
5.) PAID social media post. Besides creating a custom graphic, we will create a post that is just for your business and put a paid sponsorship behind it to help boost views on social media.
Costs
1.) 8'x10' $100.00 plus HST (includes one 6' table and 1 chair)
2.) 10'x10' $120.00 plus HST (includes one 6' table and 1 chair)
3.) 10'x15' $175.00 plus HST (includes two 6' tables and 1 chair)
Extra tables are available for a flat fee of $10 for each table (includes HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees and receive NO credit towards another event. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out roughly 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you within 48 hours with payment details.
2.) Send payment. All vendors will be given 14 days to pay for their spot. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
March 23rd-24th, 2024
10am-4pm
Nepean Sportsplex, 1701 Woodroofe Ave., Entrance 4
You have been selected to join our "Ambassador Program". If you received this link, it is because we recognize the value you bring to Geeked Out Events and we'd like to give our "Ambassadors" some perks. We hope to have you join us again for our next event happening March 23rd and 24th! If you decide to join our Ambassador Program, we ask that you please not share this link with anyone else. If any other vendors ask you how you got "this" or "that", please direct them to reach out to us. We don't want anyone to feel obligated to explain anything at all. In the future, we'd LOVE all our vendors to be part of the Ambassador Program, so hopefully, we can talk all vendors into putting in the effort like some of our other vendors do.
Perks:
1.) Locked in rates from 2023
2.) Guaranteed to have the same space from the last event (or we will try to work with you to get a more preferred space).
3.) TWO passes to give away (can be for customers or friends or we recommend doing a contest on Social Media).
4.) NO fee for extra helpers. Each vendor always receives 2 passes - one for yourself and one for a helper. But if you require extra passes for helpers (so long as they are actually helping you), no extra fee will be applied.
5.) PAID social media post. Besides creating a custom graphic, we will create a post that is just for your business and put a paid sponsorship behind it to help boost views on social media.
Costs
1.) 8'x10' $100.00 plus HST (includes one 6' table and 1 chair)
2.) 10'x10' $120.00 plus HST (includes one 6' table and 1 chair)
3.) 10'x15' $175.00 plus HST (includes two 6' tables and 1 chair)
Extra tables are available for a flat fee of $10 for each table (includes HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees and receive NO credit towards another event. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out roughly 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you within 48 hours with payment details.
2.) Send payment. All vendors will be given 14 days to pay for their spot. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always emails us at [email protected]
Registration Forms:
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form (If you are an artist who creates geeky things - this form is for you)
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form (If you are an artist who creates geeky things - this form is for you)