Volunteer Registration
Ottawa's Toy and Collectible Sale

First, thank you for considering to volunteer with Geeked Out Events. Our events wouldn’t be possible without the incredible support of volunteers who help bring the community together. We truly appreciate you taking the time to be part of the experience and we strive to make volunteering with us fun, welcoming, and rewarding.

Age Requirements:
We are happy to welcome student volunteers between the ages of 14–16.  Please note that some tasks or roles may require volunteers to be 16 years of age or older.
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Community Hours:
Students are welcome to volunteer with us for their community involvement hours, and we are happy to sign off on them.

Volunteer Perks

Not only do you get bragging rights as part of the Geeked Out Events team of Superheroes, but check out the perks below!

Food

Lunch, drinks and snacks provided for volunteers on Saturday & Sunday.

Event Access

Your volunteer badge gives you FREE access to the event all weekend

Discounts

Discounts at participating booths like Geeked Out and Cheeky Treats'!

The Details

Event Location & Dates
Nepean Sportsplex, Ottawa

• Friday, October 2 – Set-up day
• Saturday, October 3 – Event Day 1
• Sunday, October 4 – Event Day 2

Volunteers are needed for both set-up (Friday) and event days (Saturday & Sunday).

*Volunteer Perks

• Your volunteer badge provides free access to the event all weekend during your breaks.
• Volunteers will receive discounts at participating vendor booths, including, but not limited to Geeked Out and Cheeky Treats booths. Our vendors have been encouraged to give discounts if they see a volunteer lanyard, so please keep it on during breaks. 
• If you volunteer Friday or Saturday only but wish to attend Sunday, we will provide a free event bracelet for entry.
• Lunch is provided Saturday and Sunday only.
• Snacks and drinks will be available in the Volunteer Headquarters during your breaks.
• Friday volunteers: Please bring a meal or let us know if you need time to step out for food.

Shifts

• Volunteer shifts are a minimum of 3 hours.
• You may sign up for one shift or multiple shifts.
• If you cannot stay for the full shift, please note your availability in the comments section of the form.
• Responsibilities will vary depending on the shift and will be assigned during a brief volunteer meeting before your shift begins.
• If there are tasks you are unable to perform (for example lifting tables or standing for long periods of time), please include this in the comments.

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Volunteer Roles

Friday – Pre-Event Set-Up (2pm - 7pm)

• Put nametags & waters on tables.
• Assist vendors at the loading dock during check-in (Must be 16 years or older for this role)
• Help with final event preparations, including setting up the Volunteer Headquarters

Saturday Morning (8am–10am) – Pre-Event Set-Up

• Help organize the admission desk
• Assist with consignor check-in and setup
• Walk the event floor to check in with vendors and answer questions
• Help manage line-ups, greet guests and distribute ballots

Event Hours (Saturday & Sunday, 10am–4pm)​

• Assist at the admission desk (handout bracelets and answer questions)
• Monitor entrance and exit doors (bracelet checks and attendance counting)
• Floor runners (check on vendors, assist attendees and report any issues to the organizers)

Sunday – Tear Down (4pm–7pm)

• Assist vendors at the loading dock during load-out (Must be 16 years or older for this role)
• Pack up admission desk and Volunteer Headquarters
• Take down pipe & drape
• General clean-up​

Before You Register
It is very important to only sign up for shifts you are able to attend. If your availability changes, let us know as soon as possible so we can adjust the schedule.  If you sign up for all shifts (either for an entire day or the entire weekend, we will assume you want all of those shifts).  Please allow 24 hours before we reply and confirm your schedule and welcome you to our team.