Welcome to the Volunteer Registration Page!

First, thank you for considering to volunteer with Geeked Out Events. Our events wouldn’t be possible without the incredible support of volunteers who help bring the community together. We truly appreciate you taking the time to be part of the experience and we strive to make volunteering with us fun, welcoming, and rewarding.

Age Requirements:
We are happy to welcome student volunteers between the ages of 14–16.  Please note that some tasks or roles may require volunteers to be 16 years of age or older.
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Community Hours:
Students are welcome to volunteer with us for their community involvement hours, and we are happy to sign off on them.

Volunteer Perks

Lunch, drinks and snacks provided *
Your volunteer badge gives you FREE access to the event all weekend long.
Discounts at participating booths such as Geeked Out AND Cheeky Treats' (candy)! 
Meet like-minded friends
Bragging rights as part of the Geeked Out Events team of Superheroes!
Event Location & Dates
Nepean Sportsplex, Ottawa
  • Friday, March 27 – Set-up day
  • Saturday, March 28 – Event Day 1
  • Sunday, March 29 – Event Day 2
Volunteers are needed for both set-up (Friday) and event days (Saturday & Sunday).

Volunteer Perks
  • Your volunteer badge provides free access to the event all weekend during your breaks.
  • Volunteers will receive discounts at participating vendor booths, including Geeked Out and Cheeky Treats booths. Our vendors have been encouraged to give discounts if they see a volunteer lanyard, so please keep it on during breaks. 
  • If you volunteer Friday or Saturday only but wish to attend Sunday, we will provide a free event bracelet for entry.
  • Lunch is provided Saturday and Sunday.
  • Snacks and drinks will be available in the Volunteer Headquarters during your breaks.
  • Friday volunteers: Please bring a meal or let us know if you need time to step out for food.

​Shifts
  • Volunteer shifts are a minimum of 3 hours.
  • You may sign up for one shift or multiple shifts.
  • If you cannot stay for the full shift, please note your availability in the comments section of the form.
  • Responsibilities will vary depending on the shift and will be assigned during a brief volunteer meeting before your shift begins.
  • If there are tasks you are unable to perform (for example lifting tables), please include this in the comments.
Volunteer Roles
Friday – Pre-Event Set-Up (2pm - 7pm)
  • Set up tables and chairs
  • Assist vendors at the loading dock during check-in (Must be 16 years or older for this role)
  • Help with final event preparations, including setting up the Volunteer Headquarters
Saturday Morning (8am–10am) – Pre-Event Set-Up
  • Help organize the admission desk
  • Assist with consignor check-in and setup
  • Walk the event floor to check in with vendors and answer questions
  • Help manage line-ups, greet guests and distribute ballots
Event Hours (Saturday & Sunday, 10am–4pm)
  • Assist at the admission desk (bracelets, ballots, questions)
  • Monitor entrance and exit doors (bracelet checks and attendance counting)
  • Floor runners: check on vendors, assist attendees, and report issues to organizers
Sunday – Tear Down (4pm–7pm)
  • Assist vendors at the loading dock during load-out
  • Pack up admission desk, Volunteer Headquarters, and free-play zones
  • General clean-up

Before You Register
It is very important to only sign up for shifts you are able to attend. If your availability changes, let us know as soon as possible so we can adjust the schedule.  If you sign up for all shifts (either for an entire day or the entire weekend, we will assume you want all of those shifts).  Please allow 2-3 days before we confirm your schedule and welcome you to our team.

    Volunteer Registration Form

    ​Thank you for volunteering with Geeked Out Events! Please complete the form below to register for your volunteer shift(s). Volunteer shifts are a minimum of 3 hours.
    1. Volunteer Info
    2. Age / Student Status
    Volunteers must be at least 14 years old. Some roles require volunteers to be 16 or older.
    If you are a student looking to gain community hours, please bring your required paperwork with you.
    3. Emergency Contact
    4. Shift Selection
    Volunteer shifts are minimum 3 hours. You may sign up for one or multiple shifts.  Please only select the shifts you are able to work. For those who want to sign up for every shift on any day or the weekend, please note that some of the shifts overlap.  If you require to leave early or want to stay an extra hour past the end of your shift, please note it in the comments section below. 

2026 Geeked out events