Volunteer Registration for Horror-Fi!

First, thank you for considering to volunteer with Geeked Out Events. Our events wouldn’t be possible without the incredible support of volunteers who help bring the community together. We truly appreciate you taking the time to be part of the experience and we strive to make volunteering with us fun, welcoming, and rewarding.

Age Requirements:
We are happy to welcome student volunteers between the ages of 14–16.  Please note that some tasks or roles may require volunteers to be 16 years of age or older.
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Community Hours:
Students are welcome to volunteer with us for their community involvement hours, and we are happy to sign off on them.

Volunteer Perks

Not only do you get bragging rights as part of the Geeked Out Events team of Superheroes, but check out the perks below!

Food

Lunch, drinks and snacks provided for volunteers on Saturday & Sunday.

Event Access

Your volunteer badge gives you FREE access to the event all weekend

Discounts

Discounts at participating booths like Geeked Out and Cheeky Treats'!

The Details

Event Location & Dates
Nepean Sportsplex, Ottawa
  • Friday, June 12 – Set-up day
  • Saturday, June 13 – Event Day 1
  • Sunday, June 14 – Event Day 2
Volunteers are needed for both set-up (Friday) and event days (Saturday & Sunday).

*Volunteer Perks
  • Your volunteer badge provides free access to the event all weekend during your breaks.
  • Volunteers will receive discounts at participating vendor booths, including, but not limited to Geeked Out and Cheeky Treats booths. Our vendors have been encouraged to give discounts if they see a volunteer lanyard, so please keep it on during breaks. 
  • If you volunteer Friday or Saturday only but wish to attend Sunday, we will provide a free event bracelet for entry.
  • Lunch is provided Saturday and Sunday.
  • Snacks and drinks will be available in the Volunteer Headquarters during your breaks.
  • Friday volunteers: Please bring a meal or let us know if you need time to step out for food.

Shifts
  • Volunteer shifts are a minimum of 3 hours.
  • You may sign up for one shift or multiple shifts.
  • If you cannot stay for the full shift, please note your availability in the comments section of the form.
  • Responsibilities will vary depending on the shift and will be assigned during a brief volunteer meeting before your shift begins.
  • If there are tasks you are unable to perform (for example lifting tables or standing for long periods of time), please include this in the comments.

Volunteer Roles

Friday – Pre-Event Set-Up (2pm - 7pm)
  • Set up tables and chairs
  • Assist vendors at the loading dock during check-in (Must be 16 years or older for this role)
  • Help with final event preparations, including setting up the Volunteer Headquarters
Saturday Morning (8am–10am) – Pre-Event Set-Up
  • Help organize the admission desk
  • Assist with consignor check-in and setup
  • Walk the event floor to check in with vendors and answer questions
  • Help manage line-ups, greet guests and distribute ballots
Event Hours (Saturday & Sunday, 10am–4pm)
  • Celebrity Guest Handler: Assist with our celebrity guests which may include handling sales, talking with and managing guests, basically being their sidekick (this role will be for specific volunteers who are personable, comfortable with the public and over the age of 18). 
  • Assist at the admission desk (handout bracelets, ballots and answer questions)
  • Monitor entrance and exit doors (bracelet checks and attendance counting)
  • Floor runners (check on vendors, assist attendees and report any issues to the organizers)
Sunday – Tear Down (4pm–7pm)
  • Assist vendors at the loading dock during load-out (Must be 16 years or older for this role)
  • Pack up admission desk and Volunteer Headquarters
  • Take down pipe & drape
  • General clean-up​
Before You Register
It is very important to only sign up for shifts you are able to attend. If your availability changes, let us know as soon as possible so we can adjust the schedule.  If you sign up for all shifts (either for an entire day or the entire weekend, we will assume you want all of those shifts).  Please allow 2-3 days before we confirm your schedule and welcome you to our team.

    Volunteer Registration Form

    ​Thank you for volunteering with Geeked Out Events! Please complete the form below to register for your volunteer shift(s). Volunteer shifts are a minimum of 3 hours.
    1. Volunteer Info
    2. Age / Student Status
    Volunteers must be at least 14 years old. Some roles require volunteers to be 16 or older.
    If you are a student looking to gain community hours, please bring your required paperwork with you.
    3. Emergency Contact
    4. Shift Selection
    Volunteer shifts are minimum 3 hours. You may sign up for one or multiple shifts.  Please only select the shifts you are able to work. For those who want to sign up for every shift on any day or the weekend, please note that some of the shifts overlap.  If you require to leave early or want to stay an extra hour past the end of your shift, please note it in the comments section below. 

    5. Celebrity Guest Assistant

    Celebrity Guests will be appearing on both Saturday and Sunday. We are seeking volunteers to assist with guest interactions and table support throughout the event. Responsibilities may include helping manage autograph and photo-op sales, assisting attendees with questions, monitoring guest lines and providing support while guests are occupied or taking breaks.  This role is intended for select volunteers who are 18 years of age or older and who are confident, friendly, professional and comfortable working independently with minimal direction.

    Please note that completing this section is intended to gauge interest. Placement in this role will depend on event needs, volunteer demand, scheduling availability and assigned shifts. Not all interested volunteers will necessarily be assigned to a Celebrity Guest.

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