Vendor Registration & Info
Ottawa's Toy & Collectible Sale - Spring Edition. Presented by Geeked Out.
March 22-23, 2025
10am-4pm
Nepean Sportsplex, 1701 Woodroffe Ave., Entrance 4
This TWO day event will host 120 vendor booths in a 20,000 square foot space! Admission is only $5.00 (kids 12 and under get in free) making it one of the more affordable events to shop, socialize and be one with geeks from all over Ontario and Quebec.
All info you will need about registering as a vendor for this event is below. Please make sure to read it all over before registering. If you have any questions, please send us an email <-- (click the link).
Costs
1.) 8'x10' $120.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
2.) 10'x10' $140.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
3.) 10'x15' $200.00 plus HST (includes two 6' tables, 1 chair and 2 passes to the event)
Extra tables are available for a fee of $10 for each table (plus HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth. You can have unlimited number of helpers during set-up or tear down.
Your spot on the floor plan: We will be choosing your spot on the floor plan. However, if you've been a vendor with us previously and would like the same spot, please make a note of it in your registration form (you don't have to give the booth number - just say "same spot"). If you require power or would like a corner spot or any other requirement, also make note of it in the registration form. We will do what we can to accommodate you. Please note: asking for a "wall space" will not get a wall behind your booth. This is a curling rink slab. Along the perimeter of the space is a 3-4 foot walkway that is used for vendors to walk to and from their space and for emergencies (not for customers or overstock of your items). Any requests made will be taken into consideration when placing you on the floor plan, but we cannot make any guarantees.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you an invoice within 48-72 hours. All invoices can be paid by credit cards or you can send us an e-transfer.
2.) Deadline to register and pay will be January 31st, 2025. After such date, we will be offering up spots to those on our wait list. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always email us at [email protected]
March 22-23, 2025
10am-4pm
Nepean Sportsplex, 1701 Woodroffe Ave., Entrance 4
This TWO day event will host 120 vendor booths in a 20,000 square foot space! Admission is only $5.00 (kids 12 and under get in free) making it one of the more affordable events to shop, socialize and be one with geeks from all over Ontario and Quebec.
All info you will need about registering as a vendor for this event is below. Please make sure to read it all over before registering. If you have any questions, please send us an email <-- (click the link).
Costs
1.) 8'x10' $120.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
2.) 10'x10' $140.00 plus HST (includes one 6' table, 1 chair and 2 passes to the event)
3.) 10'x15' $200.00 plus HST (includes two 6' tables, 1 chair and 2 passes to the event)
Extra tables are available for a fee of $10 for each table (plus HST). Bringing your own tables are also encouraged. Extra chairs are available on a first come, first serve basis. You will also receive an admission bracelet for yourself and 1 helper/partner. Anyone else, will need to pay at the door for admission for each day they come to help you at your booth. You can have unlimited number of helpers during set-up or tear down.
Your spot on the floor plan: We will be choosing your spot on the floor plan. However, if you've been a vendor with us previously and would like the same spot, please make a note of it in your registration form (you don't have to give the booth number - just say "same spot"). If you require power or would like a corner spot or any other requirement, also make note of it in the registration form. We will do what we can to accommodate you. Please note: asking for a "wall space" will not get a wall behind your booth. This is a curling rink slab. Along the perimeter of the space is a 3-4 foot walkway that is used for vendors to walk to and from their space and for emergencies (not for customers or overstock of your items). Any requests made will be taken into consideration when placing you on the floor plan, but we cannot make any guarantees.
Refunds and Cancelations
IF we have to cancel due to unforeseen circumstances (IE: COVID lockdown), we will issue a FULL refund!
IF we have to cancel due to weather with less than 72 hours notice (major storm or power outage), we will issue a credit towards a future event.
IF you need to cancel your space for any reason, AND give more than 48 hours notice, we will give you a credit towards a future event.
IF you are a no-show or give less than 48 hours notice, you will forfeit your table fees. Please note: your registration is non-transferrable without our consent. If you are not able to attend the event but have someone else who is willing to take your place, you MUST get our approval first.
SET-UP
We will send more information about set-up in our vendor guide that will be sent out 2 weeks prior to the event. But we can tell you, there will be set-up Friday night and then again early Saturday morning and early Sunday morning for restock.
JOIN THE CHAT
Once you have confirmed your space with payment, we will send you a link to our Facebook group that is for vendors ONLY. This will be a POSITIVE ONLY space for you to meet and chat with other vendors and have direct access to us in case you have any questions or concerns. It will also be a way for us to share with you what our plans are for this event - including marketing, entertainment ideas and just general chat!
Two easy steps to register and guarantee your spot:
1.) Fill out the corresponding form below (that suits what you sell). We will email you an invoice within 48-72 hours. All invoices can be paid by credit cards or you can send us an e-transfer.
2.) Deadline to register and pay will be January 31st, 2025. After such date, we will be offering up spots to those on our wait list. Once payment is received, your spot is guaranteed and you will be given a link to our vendors only chat room on Facebook.
If you don't hear from us, please make sure you check your SPAM folder and mark us as one of your contacts. Alternatively, you can always email us at [email protected]
Registration Forms:
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form (If you are an artist who creates geeky things - this form is for you)
Dealers Registration Form (if you sell toys, video games, comics, etc, fill out this form)
Artisans Registration Form (If you are an artist who creates geeky things - this form is for you)