Geeked Out! - Vendor Guide & Information
Location: 1701 Woodroofe Ave., Ottawa - Nepean Sportsplex Halls A & B.
Below are 2 pictures of the back side of the Nepean Sportsplex. When you arrive at 1701 Woodroofe Ave., drive around to the back of the building. The picture shown on the right is Entrance 3 - this is where the customers will come in. The picture on the left is where you, the dealers, will load in from (this is directly to the left of Entrance 3). Halls A & B are immediately inside the doors on the left.
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SET-UP / TEAR DOWN:
Set-up can start as early as 7:30am on Saturday morning! You are asked to please check in with us first before unloading any of your items. You can park in the "no parking" spots right outside the loading door area, but do not park there for long please - we need to keep this area clear for other vehicles. The Nepean Sportsplex is a very busy sporting complex with lots of early morning activity, so we must be mindful of that.
All tables/displays must be set up by 10:00 am when we open to the public!. Please know that we do not provide carts - so please come prepared!
Your spot includes 1 chair and the tables measure 6' x 30". Tablecloths are NOT provided, but are optional. You do not have to have one on your table, but we always recommend them as they help dress up your spot. More chairs are available and we can certainly get you another one if you need one for a helper/partner.
Please note that you will get one foot on each side of your table (so if you asked for 2 tables, you will get 15 feet of space) and roughly 4 feet behind your table. You may not bring extra tables with you - but you can bring a shelf, so long as you put it behind your tables (not on the end or in front)
For tear-down: We ask that you please be done by 6:00 pm at the latest. If you require extra time, please just let us know. :)
Set-up can start as early as 7:30am on Saturday morning! You are asked to please check in with us first before unloading any of your items. You can park in the "no parking" spots right outside the loading door area, but do not park there for long please - we need to keep this area clear for other vehicles. The Nepean Sportsplex is a very busy sporting complex with lots of early morning activity, so we must be mindful of that.
All tables/displays must be set up by 10:00 am when we open to the public!. Please know that we do not provide carts - so please come prepared!
Your spot includes 1 chair and the tables measure 6' x 30". Tablecloths are NOT provided, but are optional. You do not have to have one on your table, but we always recommend them as they help dress up your spot. More chairs are available and we can certainly get you another one if you need one for a helper/partner.
Please note that you will get one foot on each side of your table (so if you asked for 2 tables, you will get 15 feet of space) and roughly 4 feet behind your table. You may not bring extra tables with you - but you can bring a shelf, so long as you put it behind your tables (not on the end or in front)
For tear-down: We ask that you please be done by 6:00 pm at the latest. If you require extra time, please just let us know. :)
WIFI:
We have made arrangements for Free Wifi. To access it, go to your network and internet settings, click "show available networks" and click on "Ottawa Free Wifi"
We have made arrangements for Free Wifi. To access it, go to your network and internet settings, click "show available networks" and click on "Ottawa Free Wifi"
GENERAL RULES / INFORMATION
- Out of courtesy of the other vendors, the organizers and shoppers, we ask that you do NOT pack up early.
- If you wish to put up any signage, we ask that you use masking/painters tape. No packing or duct tape please.
- For those who have requested power. We will do our BEST to accommodate you. Please come prepared with an extension cord and power bar.
ADVERTISING:
Like all shows and events, we can never predict the outcome of our shows or how many people will walk through the door.
As per usual, we have been running a marketing campaign on Facebook (with a great deal planned for the next week and a bit) and our numbers are looking great - fingers crossed those who attend will also be spending!
We have 40 Roadside signs that will be going out on Sunday, November 24th and we will be flagging all over Ottawa and Kanata. We have also been advertised on the marquee sign outside the Nepean Sportsplex for 2 weeks (typically they only put info up for the week before the event, so this is awesome of them to do it early for us).
We have attended various events in Ottawa and handed out post cards, plus we have posters up in Ottawa and Kanata!
We would like to ask all our vendors to please share our event page on your website or social media accounts (Facebook, etc). You can find it here: https://www.facebook.com/events/550543832359842/
IMPORTANT: Please do NOT create an event page on Facebook! Please share the one we have created. In the past vendors have created one themselves to show their customers where they will be. We can't tell you the amount of confusion this creates, so we must ask that you do NOT do this please! Instead, you can actually add our event page on your Facebook page which will show all your customers where you will be!
Like all shows and events, we can never predict the outcome of our shows or how many people will walk through the door.
As per usual, we have been running a marketing campaign on Facebook (with a great deal planned for the next week and a bit) and our numbers are looking great - fingers crossed those who attend will also be spending!
We have 40 Roadside signs that will be going out on Sunday, November 24th and we will be flagging all over Ottawa and Kanata. We have also been advertised on the marquee sign outside the Nepean Sportsplex for 2 weeks (typically they only put info up for the week before the event, so this is awesome of them to do it early for us).
We have attended various events in Ottawa and handed out post cards, plus we have posters up in Ottawa and Kanata!
We would like to ask all our vendors to please share our event page on your website or social media accounts (Facebook, etc). You can find it here: https://www.facebook.com/events/550543832359842/
IMPORTANT: Please do NOT create an event page on Facebook! Please share the one we have created. In the past vendors have created one themselves to show their customers where they will be. We can't tell you the amount of confusion this creates, so we must ask that you do NOT do this please! Instead, you can actually add our event page on your Facebook page which will show all your customers where you will be!
FREE PASSES:
Earlier we emailed everyone to let them know we were giving each dealer 2 passes to give away to people - I've only had a handful of people respond with names so far which is just fine as I'm hoping the rest of you are doing a giveaway of some sort. This is a great opportunity to help spread the word about Geeked Out, so please do take us up on the offer of the passes!! Names need to be into me no later than 8am on Saturday November 30th so that I get them added to the list! If you have no idea what I'm talking about, please let me know and I'll re-send you the email.
Earlier we emailed everyone to let them know we were giving each dealer 2 passes to give away to people - I've only had a handful of people respond with names so far which is just fine as I'm hoping the rest of you are doing a giveaway of some sort. This is a great opportunity to help spread the word about Geeked Out, so please do take us up on the offer of the passes!! Names need to be into me no later than 8am on Saturday November 30th so that I get them added to the list! If you have no idea what I'm talking about, please let me know and I'll re-send you the email.
WHAT ARE YOU BRINGING??:
We have had a lot of shoppers asking us what will be at the sale and we also love a good "teaser", so please take the time to send me a list (and include pictures if you can) of what you will be selling. If you have a Facebook page or social media link, please also give this to me. It's another great opportunity to advertise yourself... so please take us up on this offer!
We have had a lot of shoppers asking us what will be at the sale and we also love a good "teaser", so please take the time to send me a list (and include pictures if you can) of what you will be selling. If you have a Facebook page or social media link, please also give this to me. It's another great opportunity to advertise yourself... so please take us up on this offer!
Thank you and we look forward to seeing you at the show!
Shannon & Patrick
Shannon & Patrick
